The approved data use remains unchanged: Which assumption | AIGP
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The approved data use remains unchanged: Which assumption fails?

AIGP Understanding the Foundations of AI Governance Medium

Moving from internal invoices to customer identity documents materially changes the approved data use and requires renewed authorization.

The question

A financial-services team approved an AI tool to extract fields from internal invoices. It now proposes processing customer identity documents through the same tool. The organization’s acceptable-use policy requires approval before materially expanded data use. Which assumption fails?

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  1. The approved data use remains unchanged. ✓
    Customer identity documents are materially different from internal invoices, so the original acceptable-use approval no longer covers them.
  2. The original invoice evaluation provides context.
    Prior evaluation may provide context, but it does not establish fitness or approval for identity-document processing.
  3. The extraction function is technically similar.
    Technical similarity may remain, but it does not establish that the data category and approved purpose are unchanged.
  4. The tool’s supplier relationship remains relevant.
    Supplier governance remains relevant, but it cannot preserve approval when the organization materially expands data use.
The trap
Compare the newly processed data with the approved data category and purpose, not merely the tool’s technical function.

How to remember it

Moving from internal invoices to customer identity documents materially changes the approved data use and requires renewed authorization.

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