Document provenance: Before approving the reuse, which evidence is decisive?
Approval requires evidence of provenance, transformations, purpose fit, and representativeness, not merely completeness or internal possession.
The question
A housing administrator wants to reuse historical application data from a different service for an eligibility-support model. The records are complete, but their collection purpose, transformations, and representativeness for current applicants are unclear. Before approving the reuse, which evidence is decisive?
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- Approve reuse because the records are complete and internally held.Completeness and organizational possession do not establish appropriate provenance, purpose compatibility, transformations, or current representativeness.
- Document provenance, transformations, purpose fit, and current-population limitations before approval. ✓These records require evidence about origin, changes, intended-use appropriateness, and representativeness before housing administration approval.
- Require a vendor certification confirming lawful historical data collection.A certification may address collection claims, but it does not establish suitability, transformations, or representativeness for current applicants.
- Increase the dataset with additional historical applications, then evaluate performance.More historical data may preserve the same purpose and representativeness problems, so quantity alone cannot resolve the approval uncertainty.
The trap
Ask whether the evidence connects the dataset’s history and population to the proposed use. How to remember it
Approval requires evidence of provenance, transformations, purpose fit, and representativeness, not merely completeness or internal possession.
How many of these would you get right?
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