Inputs, transformations, versions, and decision records: What should be preserved for the changed use?
Traceability requires records linking changed inputs and population use to model versions, transformations, and decisions.
The question
An employer used a vendor screening model only for clerical roles, retaining the vendor’s model version and input-data description. It now wants to screen managerial candidates, whose records include additional performance fields. The organization’s policy requires traceability sufficient to explain decisions and investigate incidents. What should be preserved for the changed use?
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- A current vendor accuracy statementA current statement may be useful, but it does not preserve inputs, transformations, versions, or decision context for traceability.
- A new hiring-policy acknowledgment from recruitersAcknowledgment may clarify human responsibilities, but it does not document the model’s data lineage or version-specific decision evidence.
- The existing screening approval onlyApproval alone cannot reconstruct how newly added fields and the changed role population affected screening outcomes or later investigations.
- Inputs, transformations, versions, and decision records ✓These records connect changed data and population assumptions to outputs, supporting explanation, monitoring, and incident investigation.
The trap
For changed use, look for lineage and versioned decision records, not merely approvals, statements, or user acknowledgments. How to remember it
Traceability requires records linking changed inputs and population use to model versions, transformations, and decisions.
How many of these would you get right?
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