Meeting records naming affected stakeholders and decision | AIGP
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Meeting records naming affected stakeholders and decision: Which evidence best resolves whether participation

AIGP Understanding the Foundations of AI Governance Hard

Meeting records naming affected stakeholders and decision responses best establish meaningful participation.

The question

A university research office plans an AI tool affecting researchers and participants. Legal staff reviewed procurement, but participant representatives were absent and the project has a tight launch deadline. Which evidence best resolves whether participation was adequate?

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  1. A broad staff survey with summarized comments and a favorable satisfaction result.
    A broad survey may inform consultation, but it does not establish structured participation by affected researchers and participants or show how their input changed decisions.
  2. A legal sign-off explaining why the launch schedule remains feasible.
    Legal sign-off may confirm legal review and scheduling analysis, but it does not show that affected stakeholders participated.
  3. Meeting records naming affected stakeholders and decision responses. ✓
    Records identifying affected participants and researchers, along with responses to their input, provide evidence of relevant participation and consideration in decisions.
  4. The procurement team’s completed contract checklist.
    A procurement checklist addresses contractual review, not participation by researchers or affected participants.
The trap
Check both who participated and whether their input influenced decisions.

How to remember it

Meeting records naming affected stakeholders and decision responses best establish meaningful participation.

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