Establish downstream action logging and restrict: What should governance address first?
The critical change is downstream automation, so restrict that pathway and log actions before relying on output-quality checks.
The question
An energy company deploys a maintenance assistant that summarizes inspection reports for human planners. After a contractor integrates the summary feed into an automated work-order system, unsupported repair recommendations begin generating field tasks. The assistant’s original approval covered planning support, not autonomous task creation, and logs capture summaries but not downstream actions. What should governance address first?
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- Establish downstream action logging and restrict the unauthorized work-order integration. ✓This restores visibility and control over the changed use, enabling containment and investigation of consequential actions beyond the approved purpose.
- Ask the contractor to provide a statement that recommendations are advisory only.A statement cannot reliably constrain automated execution or supply evidence about actions already generated from unsupported recommendations.
- Require planners to read every summary before the contractor creates work orders.Planner review may reduce risk but does not establish downstream logging or remove an integration outside the approved purpose.
- Measure whether summaries remain accurate against inspection reports.Source comparison matters, but it does not address unauthorized downstream automation or the missing records needed to contain resulting field tasks.
The trap
Trace how outputs are actually used; a safe advisory purpose does not authorize later integrations or consequential automation. How to remember it
The critical change is downstream automation, so restrict that pathway and log actions before relying on output-quality checks.
How many of these would you get right?
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