Require update details: What procurement control best addresses | AIGP
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Require update details: What procurement control best addresses this dependency?

AIGP Understanding How to Govern AI Development Medium

Supplier updates require scoped evidence, disclosed limitations, assigned responsibilities, and monitoring arrangements.

The question

A research administration office uses a supplier’s document-classification model. The supplier announces a material update but cannot specify changed training data, version behavior, or limitations. What procurement control best addresses this dependency?

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  1. Require current certification covering the changed version
    Certification may provide scoped evidence but does not necessarily disclose changes, limitations, or operational responsibilities.
  2. Require update details, limitations, duties, and monitoring arrangements ✓
    This control directly addresses the supplier information gap and establishes responsibilities and monitoring for the deployed use case.
  3. Require internal staff to rebuild and independently validate every supplier update before any operational use
    Internal rebuilding may be disproportionate and still does not require the supplier to disclose changes, limitations, duties, or monitoring information.
  4. Renew using the prior benchmark without rerun
    The prior benchmark may not represent the materially changed model or current documents.
The trap
A certification or benchmark is scoped evidence, not a substitute for update transparency and operational responsibilities.

How to remember it

Supplier updates require scoped evidence, disclosed limitations, assigned responsibilities, and monitoring arrangements.

How many of these would you get right?

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