The business owner supplies use and data details: Which handoff | AIGP
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The business owner supplies use and data details: Which handoff is correct?

AIGP Understanding the Foundations of AI Governance Medium

The business owner must provide intended use and data details so governance can assign the risk tier before approval proceeds.

The question

For software procurement, procurement records vendor details, the business owner defines the intended use and data, governance assigns risk tiers, and security reviews controls. A new AI tool is proposed for a pilot. Which handoff is correct?

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  1. Procurement should approve the pilot after recording the vendor.
    Vendor recording is procurement’s role, but approval requires the defined use, data, risk tier, and applicable control review.
  2. Governance should approve the tool before the business owner defines its intended use.
    Governance cannot meaningfully tier or approve an undefined use; the business owner must first provide purpose and data context.
  3. The business owner supplies use and data details to governance for tiering. ✓
    The business owner provides context about purpose and data, enabling governance to assign a risk tier before later approval decisions.
  4. Security should assign the risk tier from the vendor’s security materials.
    Security reviews controls, while governance assigns the tier using broader use-case and data context than security materials alone provide.
The trap
Separate supplier capture, use-case definition, risk classification, and control review; each requires different evidence and ownership.

How to remember it

The business owner must provide intended use and data details so governance can assign the risk tier before approval proceeds.

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