The inventory should record the tool and its accountable | AIGP
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The inventory should record the tool and its accountable: Which distinction is decisive?

AIGP Understanding the Foundations of AI Governance Easy

An inventory captures organizational AI use and ownership, including unsanctioned third-party tools.

The question

An employer discovers staff using an unapproved résumé-screening service. The service is not listed in the organization’s AI inventory. Which distinction is decisive?

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  1. The service needs a new accuracy benchmark before inventorying.
    Performance evidence may be needed later, but inventorying should not wait for a completed benchmark.
  2. The tool can remain outside inventory if screening staff approve it.
    Staff approval does not provide organizational visibility, ownership, or appropriate governance for an AI deployment.
  3. The inventory should record the tool and its accountable owner. ✓
    An inventory provides visibility into AI uses, ownership, and governance needs, including tools adopted outside formal approval channels.
  4. The vendor should determine whether the service belongs in inventory.
    Third-party involvement does not transfer the employer’s responsibility to identify and govern its own deployment.
The trap
Inventory first establishes visibility; risk review, procurement evidence, and approval are separate governance activities.

How to remember it

An inventory captures organizational AI use and ownership, including unsanctioned third-party tools.

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