Obtain written data-use and retention terms: Which evidence | AIGP
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Obtain written data-use and retention terms: Which evidence would resolve the most important uncertainty

AIGP Understanding the Foundations of AI Governance Hard

Written data-use, retention, and ownership evidence resolves the key approval uncertainties before public-benefit deployment.

The question

A public-benefit agency is cataloging AI tools before approval. A vendor’s intake form names the product but does not state whether case records train the service, how long inputs are retained, or who owns the agency decision. Which evidence would resolve the most important uncertainty first?

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  1. Collect employee feedback from agencies using the same product.
    Peer experience may reveal practical issues, but it cannot establish binding data handling terms or assign this agency’s accountability.
  2. Add the product to the inventory with a provisional low-risk label.
    A provisional label does not resolve material uncertainty about case-record use, retention, or accountable decision authority.
  3. Request the vendor’s current benchmark report and accuracy summary.
    Performance evidence does not resolve training use, retention, or agency accountability for public-benefit case records.
  4. Obtain written data-use and retention terms, plus the accountable agency owner. ✓
    These records establish how sensitive case data is handled and who holds decision responsibility before approval proceeds.
The trap
For sensitive administrative data, establish use, retention, and decision ownership before prioritizing performance evidence.

How to remember it

Written data-use, retention, and ownership evidence resolves the key approval uncertainties before public-benefit deployment.

How many of these would you get right?

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