Representative use-case validation with documented limits | AIGP
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Representative use-case validation with documented limits: Which evidence resolves the uncertainty?

AIGP Understanding the Foundations of AI Governance Medium

Use representative validation that records limitations and assigns supplier responsibilities.

The question

A research administration office is procuring an AI tool to classify grant documents. The supplier provides a broad benchmark and certification, but no evidence that benchmark data resemble the office’s documents. For this procurement decision, with any applicable EU AI Act review handled separately, the evidence must test representative documents, document limitations, and allocate supplier responsibilities. Which evidence resolves the uncertainty?

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  1. A procurement checklist covering security, implementation milestones, and supplier onboarding.
    Those controls may support implementation readiness, but they do not resolve whether classification evidence transfers to the intended documents.
  2. The existing certification plus its published benchmark report.
    Those materials remain limited to their stated scope and do not establish suitability for the office’s document population.
  3. Representative use-case validation with documented limits and assigned responsibilities. ✓
    This directly tests transfer to the intended document population, records limitations, and clarifies responsibility for unresolved risks.
  4. A supplier warranty for classification accuracy.
    A warranty may allocate contractual remedies, but it does not demonstrate representativeness or reveal performance limitations on the office’s documents.
The trap
Ask whether the evidence matches the actual data and use case, not merely whether it comes from the supplier.

How to remember it

Use representative validation that records limitations and assigns supplier responsibilities.

How many of these would you get right?

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