Filter retrieved documents by assigned project permissions | AIGP
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Filter retrieved documents by assigned project permissions: Which retrieval control is required?

AIGP Understanding How to Govern AI Deployment and Use Medium

Enforce assigned-project permissions at document retrieval time.

The question

A media production assistant retrieves scripts, licensing notes, and embargoed materials. Editors may access only projects assigned to them, and retrieval must not expose other projects. The vendor supports document-level permissions and audit logs. Which retrieval control is required?

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  1. Filter results by the editor’s department.
    Department membership is broader than project assignment and may expose documents from other projects.
  2. Filter retrieved documents by assigned project permissions. ✓
    Per-document authorization aligns retrieval with each editor’s assigned projects and prevents exposure of unrelated materials.
  3. Retrieve broadly and ask editors to disregard unauthorized results.
    Post-retrieval discretion does not prevent disclosure and is not an enforceable access control.
  4. Use a shared index without per-document authorization checks.
    A shared index without document-level checks could return materials from projects an editor is not assigned to.
The trap
Enforce authorization against the actual protected resource before content is returned.

How to remember it

Enforce assigned-project permissions at document retrieval time.

How many of these would you get right?

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