Obtain written audit and access rights: Which contract evidence | AIGP
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Obtain written audit and access rights: Which contract evidence should it obtain first?

AIGP Understanding How to Govern AI Deployment and Use Medium

Written audit and access rights directly establish whether relevant supplier evidence can be inspected before approval.

The question

A university research office wants a supplier’s AI system to classify grant administration documents. The intended purpose, users, data access, owners, monitoring, and incident process are documented, but approval depends on whether the office can inspect relevant records and supplier controls. Which contract evidence should it obtain first?

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  1. Add a general requirement for annual service governance meetings.
    Meetings support communication, yet they do not guarantee access to records, controls, or evidence needed for verification.
  2. Review an independent accuracy benchmark for grant classification.
    A benchmark informs classification performance, but it does not resolve the office’s ability to examine supplier operations.
  3. Obtain written audit and access rights. ✓
    Written audit and access rights directly resolve whether the office can inspect relevant evidence and verify supplier controls for this use.
  4. Request the supplier’s published responsible-AI principles.
    Principles may describe intentions, but they do not establish enforceable access to records, testing evidence, or operational controls.
The trap
When the uncertainty concerns verification, seek an enforceable access or audit provision rather than another descriptive artifact.

How to remember it

Written audit and access rights directly establish whether relevant supplier evidence can be inspected before approval.

How many of these would you get right?

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