Review contracts and deployment records for market: Which evidence best resolves whether the university is
Role status turns on market placement, intended purpose, and modification—not simply purchase or approval.
The question
In an EU research administration office, assume relevant EU AI Act duties apply. A university buys a vendor’s grant-screening system and uses it without changing the model or its stated purpose. Which evidence best resolves whether the university is provider or deployer?
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- Review the university committee’s membership, approvals, and meeting minutes for governance responsibility.Internal approval may evidence governance, but it does not by itself determine provider or deployer status under the EU AI Act.
- Check the vendor’s model-card publication date.Publication timing does not establish the parties’ statutory roles or whether the university modified the system or purpose.
- Review contracts and deployment records for market placement, purpose, and modifications. ✓These records can show who placed the system on the market, its intended purpose, and whether the university took actions that affect provider status.
- Review the purchase invoice.An invoice proves acquisition but does not determine who placed the system on the market or changed its intended purpose.
The trap
Ask who placed the system on the market, changed its purpose, or substantially modified it. How to remember it
Role status turns on market placement, intended purpose, and modification—not simply purchase or approval.
How many of these would you get right?
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