Document provenance: Which distinction is decisive? | AIGP
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Document provenance: Which distinction is decisive?

AIGP Understanding the Foundations of AI Governance Medium

Approval depends on traceable, representative, fit-for-purpose data—not volume, storage, or managerial permission alone.

The question

An energy company wants to train a maintenance model on technician notes copied from several systems. The proposed approval lists data volume but not origins, transformations, labels, or target equipment. Which distinction is decisive?

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  1. Obtain manager approval for using the largest available dataset.
    Manager approval and volume do not show that records are representative, traceable, appropriately labeled, or fit for maintenance decisions.
  2. Document provenance, transformations, labels, coverage, and intended-use fitness. ✓
    Data-use approval requires traceability and assessment of quality, representativeness, limitations, and suitability for the target equipment.
  3. Confirm the data is stored in a secure environment.
    Security matters, but storage protection does not establish provenance, fitness, completeness, or suitability for the intended model.
  4. Delay approval until the company collects substantially more technician notes.
    More data may not improve fitness and could compound undocumented limitations, bias, or inconsistent transformations.
The trap
Treat provenance and intended-use fitness as separate questions from security and dataset size.

How to remember it

Approval depends on traceable, representative, fit-for-purpose data—not volume, storage, or managerial permission alone.

How many of these would you get right?

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