Require usable export: Which contract approach best addresses the decisive requirement?
Termination terms should provide usable continuity records, transition support, and documented deletion of remaining copies.
The question
An energy company plans to replace an AI maintenance vendor. Maintenance histories and generated recommendations are needed for continuity, while deletion obligations must be evidenced after transition. Which contract approach best addresses the decisive requirement?
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- Require usable export, transition assistance, and documented deletion. ✓This preserves the records and recommendations needed by the successor arrangement, supports an orderly handover, and creates evidence that remaining copies were deleted.
- Require an export and deletion certificate.This identifies two relevant outcomes but does not require transition assistance or specify that the export is usable for continuity.
- Require a final usage summary and standard termination statement.A summary and generic statement may not provide usable records, transition support, or evidence covering all retained copies.
- Export records after replacement, then request deletion confirmation from the vendor.This may delay continuity and leaves the timing, scope, evidence, and transition responsibilities insufficiently defined.
The trap
Check both what must survive the transition and what must be demonstrably removed afterward. How to remember it
Termination terms should provide usable continuity records, transition support, and documented deletion of remaining copies.
How many of these would you get right?
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