Retrieve approved current documents for each answer: Which approach best fits?
Retrieval best satisfies the requirement for current, approved, traceable policy evidence.
The question
A school administration team must answer policy questions using regulations updated weekly. Both fine-tuning and retrieval are technically feasible. The decisive requirement is traceable answers based on the latest approved sources, with abstention when evidence is missing. Which approach best fits?
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- Fine-tune and remove retrieval after validation testing.Validation may assess performance, but removing retrieval defeats the explicit requirement to use current, traceable policy sources.
- Use a static prompt containing key policy summaries.A static prompt can become outdated and usually provides weaker source traceability than retrieval from controlled, current documents.
- Retrieve approved current documents for each answer. ✓Retrieval supplies changing external information and supports evidence checking, freshness controls, traceability, and abstention when sources do not support an answer.
- Fine-tune periodically on historical policy documents.Fine-tuning changes learned behavior but does not reliably provide the latest policy text or traceable evidence for each answer.
The trap
When current, traceable external information is decisive, prefer controlled retrieval over relying on model updates. How to remember it
Retrieval best satisfies the requirement for current, approved, traceable policy evidence.
How many of these would you get right?
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Every answer, right and wrong, comes with its own explanation.
